Executive Assistant

Key Responsibilities

Calendar & Schedule Management

• Manage and maintain the Managing Director’s daily, weekly, and monthly calendar.
• Schedule meetings, appointments, conference calls, and business events.
• Prioritize appointments and resolve scheduling conflicts efficiently.
• Send meeting reminders and ensure all required documents are prepared in advance.

Travel Coordination

• Plan and coordinate domestic and international travel arrangements.
• Book flights, hotels, transportation, and travel itineraries.
• Manage visa applications, travel documentation, and expense tracking.
• Ensure seamless travel logistics and last-minute schedule adjustments when required.

Communication & Coordination

• Act as the primary point of contact between the Managing Director and internal/external stakeholders.
• Draft professional emails, presentations, reports, and meeting notes.

Administrative Support

• Maintain confidential files, records, and executive documents.
• Prepare agendas, MOM (Minutes of Meeting), and follow-up action trackers.
• Assist in organizing leadership meetings, events, and business reviews.
• Track important deadlines, commitments, and deliverables.

Office & Executive Support

• Support special projects and business initiatives assigned by the MD.
• Ensure smooth coordination between executive office operations and other departments.
• Handle sensitive information with a high level of confidentiality and professionalism.